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Illegal Characters for Primary Key Fields
Display Phone on Printed Invoice
Paradigm Accounting allows for some of its data to be archived. This utility can be accessed by clicking File | Data Utilities. With this utility, posted transactions such as Invoices and Purchase Invoices (Vouchers) can be moved into a history table. Orders, Quotes and Purchase Orders will be entirely deleted!
Note: A closed fiscal year can also be archived. See Archiving the GL.
· Backup your data file. (Highly recommended)
· Select a start and end date to archive by.
· Select which transactions to archive.
· Click “Begin the Archive…”
The archived Purchase and Sales transactions are summarized on the Inventory form and Customer form in the “Arc. Purchases” and “Arc. Sales” tabs respectively.
When closing a fiscal year, the GL can be archived. Simply select “Archive General Ledger” before pressing “OK”. See illustration below. To view the archived GL the user can run the report “General Ledger Archive”.
Remember: A backup should always be made before ever closing a Fiscal Year. This operation cannot be undone.
The number of displayed decimal places can be adjusted from the System | Company Preferences | Setup tab.
The starting numbers can be modified from System | Company Preferences | Starting Numbers as shown below. You may not have duplicate values between the Order, Quote, & Backorder.
Illegal Characters for Primary Key Fields
Applies to: Paradigm, ParaDoor, ParaPay, ParaClock
Here are the illegal characters for the ID fields such as Inventory Product ID, Customer ID, Vendor ID, etc.
The basic reason that Paradigm doesn’t like these symbols is because they are understood somewhat like “keywords”. The system notices them and tries to relate to them as delimiters instead of a standard character. Technically, it’s not illegal because it’s a primary key, but because we search on the primary keys – and it’s the filters that actually trip over it.
Display Phone on Printed Invoice
Q: Can the customer phone number appear on the invoice?
A: Yes, this setting can be adjusted from the System | Company Preferences | Sales tab. (see illustration)
Q: Why can’t I enter a date without using the calendar button?
A: The most likely cause is that the Company Preference date mask is set incorrectly (see illustration).
Here’s how to change this setting:
Applies to: Paradigm Accounting, ParaDoor, ParaPay, ParaClock,
Minimums:
Pentium III class processor
512 MB of RAM
2 GB of RAM for a server
500 MB HD space on workstation
Additional 1 GB on server/file share
Network connectivity to file server 100 Mbps or higher
Q: How can I filter the vendor list in the Purchase Order screen?
A: Simply click the little filter button to the left side of the ID. See illustration below.
This applies to all combo boxes that have an associated filter button.
